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Process
Process
We support investigators through the full project lifecycle, from pre-award services through post-closeout research administration through grant hosting and affiliation. We work closely with PIs and PMs to draft budgets and proposal documents, handle the submission process, and manage the award. We negotiate access to facilities, equipment, and research assets through the Research Exchange platform (REX) as needed.
Unless otherwise specified by the sponsor, CoSci projects incur a 25% F&A rate with 15% MTDC on federal grants (10% for NIH). CoSci is a not-for-profit science nonprofit. All revenues directly support staff and program costs. Project expenses are charged to each project's budget as line items.
Begin by clicking the Proposal Request button below. We will follow up within 7-10 work days with further instructions. If you do not hear back, please review your formwork carefully to ensure that you have filled all required sections and attached all documents and budgets, as instructed.
Your ability to complete our standard proposal request formwork and budget as instructed will determine your eligibility to join the Collaboratory Science Research Institute as a client member.
Your ability to complete our standard proposal request formwork and budget as instructed will determine your eligibility to join the Collaboratory Science Research Institute as a client member.
As a sovereign science research institute, we provide grant hosting and fiscal management for independent innovators, regardless of background, education, nationality, or employment. Since we encourage and welcome individuals who may not have prior experience leading sponsored projects research, we use our proposal request process to vet viable projects.
If you are an experience PI, please click the Proposal Request Form button to proceed. For all others, please carefully review the following sections and take the tutorials (Building a Budget on Youtube and Research Preparation series on Elsevier).
We will answer questions and provide proposal review and budget refinement after you have successfully completed the proposal request form.
Need Help?
Need Help?
Our Quick Guides page is a free resource for all independent researchers, with infographics and detailed guidance for building your budget and developing your proposal.
We offer consulting services for sovereign scientists who don't require fiscal hosting, but need assistance with proposal writing, budget development, project management, contract and grant compliance, or other research administration expertise. Our transparent fee schedule is located at the bottom of this page.
support but don't need fiscal hosting. Our fee structure is transparent, but
Elsevier provides free training to help you learn the ropes! You are also encouraged to connect with a REX Researcher to act as PI if you are new to funded research.
Learn How to Build a Research Budget
Learn How to Build a Research Budget
A good budget is critical to successful proposal development. Your proposal will not be submitted until the final budget is approved. Costs that are unauthorized or have not been justified will be removed from the budget prior to proposal submission.
Remember--even if you receive the award, unauthorized expenses will not be reimbursed. Understanding how to estimate and justify costs will help you build a good budget that will be approved quickly.
This tutorial, presented by UCLA, provides a comprehensive summary of budget development.
Grant Hosting Policies
Grant Hosting Policies
CoSci registers all research activities that it supports through its Research Administration Office.
This rule encompasses all sponsored projects, including meetings, classified studies, and work that leads to protected IP. Restricted research may be registered without data or sensitive details, as negotiated with the sponsor.
Selection
Selection
PIs may choose their own platform(s) to report project details, such as hypothesis, methods, data, results, and the access and storage plan for data and published materials.
During proposal development, PIs select the service or set of tools that they plan to use to preregister their project. This selection process will produce an Open Source Science Plan, which will be added to the Facilities statement and Budget Justification portions of the proposal.
Management & Oversight
Management & Oversight
Upon award notification or transfer, an Open Source Science advisor will be assigned to the project.
The advisor will work closely with the research team to provide support and guidance in OSS best practices, and to ensure that CoSci's institutional commitments are met through the project lifecycle, including post-project asset management.
Costs & Budgeting Guidance
Costs & Budgeting Guidance
The standard ODC budget item for OSS projects (i.e., awards hosted through IGDORE USA) is $2,500 in Y1 to cover the cost of OSDR methodology and $5,000 in the final year to cover post-closeout costs, including open access publication, long-term data storage, and curation of project outputs. Special provisions for FAIR, CARE, HIPAA, Indigenous Knowledge, embargoed and/or classified assets may require further funding.
Platform Guidance
Platform Guidance
CoSci will periodically review its preregistration policies, with input from its community of practice.
This policy framework will be registered and archived on GitHub, forked to track changes over time.
Eligibility
Eligibility
CoSci is an inclusive organization that provides affiliation to anybody who has the capacity to contribute to the production of scientific knowledge. We do not impose restrictions based on age, credentials, or location. Members may contribute to our research agenda through administrative roles, such as IRB support or project management; basic and applied research roles, including investigators and research assistants; peer review; and data wrangling.
We vet our investigators through the proposal request process. The ability to properly complete the formwork and prepare a budget demonstrates viability to lead a sponsored project.
Framework Commitments
Framework Commitments
Our reflexive research activities model OS practices and our methods are led by FAIR and TRUST principles. We follow the guidance outlined in the Beijing Declaration on Research Data and our ethical and responsible research commitments are aligned with JEDI+A and CARE Principles for Indigenous Data Governance. Our protocols are registered with OSF, ARTiFACTS, and GitHub.
Our data, process, and findings are curated to be Findable, Accessible, Interoperable, and Re-usable whenever possible. FAIR artifacts generally require time for processing, review, and posting to the project website; however, we are obligated to share our project's knowledge, tools, and resources with the research community to the extent possible and reasonable. Findable material is Accessible on the website. Our methods model Interoperable good practices in research, and our products are delivered on Open Access (OA) platforms for Re-use.The CARE Principles for Indigenous Data Governance assert human-in-the-loop intentionality in sociotechnical systems by centering the role of the individual or community within the research enterprise.Collective Benefit: Our project will extract knowledge from the UVA community of practice (COP), and then return it in the form of collaboratory frameworks that meet the stated needs and interests of the COP. Authority to Control: We will develop metrics that enable the researchers to determine how their work, their effort, their curiosity, and their outputs should be defined and valued.Responsibility: We apply rigorous OA approaches and active, ongoing engagement with campus stakeholders to share our resources and learnings, and to provide complementary support that promotes the interest and well-being of the COP.Ethics: In addition to applying JEDI+A, FAIR, TRUST, and data sharing best practices, we treat research ethics as a management tool that promotes well-being across the COP, and prevents fraud and misuse, which is frequently unintentional--particularly when multiple disciplinary customs come together in the collaboratory.TRUST Principles provide guidance for digital knowledge stewardship, and reinforce other best practices in data science, information science, AI systems, and sociotechnical research. We support Transparency, Responsibility, User focus, Sustainability, and Technology through the curation of project journals.
OS
Open Science (OS) practices range from sharing published findings after an embargo period to engaged research on a fully open platform, with the former providing more protection to intellectual property and quality control, and the latter offering more access and input. Our projects deliver transparency whenever possible, and we ensure quality control through registered protocols, which prevent changes to tools, methods, and commitments.FAIR
Our data, process, and findings are curated to be Findable, Accessible, Interoperable, and Re-usable whenever possible. FAIR artifacts generally require time for processing, review, and posting to the project website; however, we are obligated to share our project's knowledge, tools, and resources with the research community to the extent possible and reasonable. Findable material is Accessible on the website. Our methods model Interoperable good practices in research, and our products are delivered on Open Access (OA) platforms for Re-use.The CARE Principles for Indigenous Data Governance assert human-in-the-loop intentionality in sociotechnical systems by centering the role of the individual or community within the research enterprise.Collective Benefit: Our project will extract knowledge from the UVA community of practice (COP), and then return it in the form of collaboratory frameworks that meet the stated needs and interests of the COP. Authority to Control: We will develop metrics that enable the researchers to determine how their work, their effort, their curiosity, and their outputs should be defined and valued.Responsibility: We apply rigorous OA approaches and active, ongoing engagement with campus stakeholders to share our resources and learnings, and to provide complementary support that promotes the interest and well-being of the COP.Ethics: In addition to applying JEDI+A, FAIR, TRUST, and data sharing best practices, we treat research ethics as a management tool that promotes well-being across the COP, and prevents fraud and misuse, which is frequently unintentional--particularly when multiple disciplinary customs come together in the collaboratory.TRUST Principles provide guidance for digital knowledge stewardship, and reinforce other best practices in data science, information science, AI systems, and sociotechnical research. We support Transparency, Responsibility, User focus, Sustainability, and Technology through the curation of project journals.FAIR
JEDI+A
Justice: We express our commitments to Justice, Equality, Diversity, and Accessibility by developing and promoting the collaboratory as a specialized research infrastructure that embraces partnerships, ideas, and methods that differ and even diverge from the status quo. Equity: We observe equity by delivering opportunity, knowledge, trust, and authority to our staff and Collabolier partners based not on the individual's professional credential or status, but on their direct contribution to our work, as well as the potential downstream impact that work might have on the individual and/or community.Inclusion: We adopt Articles 2-4 of the SDS Inclusive Excellence Plan (Articles 1 and 5 extend beyond the scope and capacity of our project to enable). Article 2: Continuously promote and strengthen an inclusive community of trust, a culture of integrity, mutual respect, excellence, collaboration, and innovation. Article 3: Enable faculty, staff, and students to work across traditional boundaries and prepare servant-leaders to shed new light on enduring and profound questions in our diverse community and globally connected world. Article 4: Be a community that consistently lives its values and ensures that our systems enable our students, faculty, and staff to do their best work.DMP
Our data management plans can be accessed at GitHub and by request.IRB
Our projects are reviewed by IRB consultants per sponsor requirements and risk to research participants.Research Administration Services and Fees
Research Administration Services and Fees
Although Collaboratory Science/IGDORE USA does not charge researchers for grants hosting or proposal development and management services, we do offer à la carte services to sovereign science clients who want help with specific pre- or post-award support, but do not need support with award administration.
We are scientists with research administration expertise, and we make no claims to domain expertise. These services are offered by CoSci to benefit the sovereign science community. You can request our services by clicking the button below and filling out the request form.
Pre-Award Services
Pre-Award Services
Budget Development
Budget Development
Budget building & compliance | Flat Rate | $750.00
Budget building & compliance | Flat Rate | $750.00
Compliance Review
Compliance Review
Verify scope & compliance | Flat Rate | $100.00
Proposal Review Services
Proposal Review Services
Editorial & budget review, compliance, guidance | Flat Rate | $1,500.00
Proposal Development Services*
Proposal Development Services*
Grant writing & budget development, scoping | Flat Rate | $4,375.00
*This option includes a service guarantee. If the original proposal is rejected on technical grounds, we will provide unlimited assistance toward the resubmission of the package to the original sponsor at no cost.Post-Award Services
Post-Award Services
Data Stewardship
Data Stewardship
FAIR Curation, Metadata & Long-Term Deposit | Flat Rate | $250.00
Project Management
Project Management
Compliance & technical report generation | Monthly | $750.00
Other
Other
Other Requests
Other Requests
Contact us by filling out the request form (button below).
Travel
Travel
Lodging Per Diem | $250.00
Meals & Incidentals (M&IE) Per Diem | $125.00
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